Usui Manager Toolbox

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Please note that this page is for UIC Employee use only. All links below will require login using your UIC authorized Microsoft 365 Account Login. If you have trouble with this page please see Human Resources.

Marketing/Business Tempates/Forms


Employee Actions


Coaching and Counseling

Coaching

Forms/Resources:
Employee Coaching Form

Process:
  • Consult with Human Resources
  • Complete coaching form
  • Perform coaching meeting
    • Signatures
      • Manager/Supervisor/GL/PC
      • Employee
      • Witness (if present)
  • Submit completed Coaching Form, Improvement Plan/Action and/or Documentation to Human Resources
Performance Improvement

Forms/Resources:
Performance Improvement Plan

Process:
  • Consult with Human Resources
  • Complete Employee Performance Improvement Plan Program Form
  • Review PIP and Documentation with Human Resources
  • Perform Employee PIP Meeting
    • Signatures
      • Manager/Supervisor/GL/PC
      • Employee
      • Witness (if present)
  • Submit completed PIP and Documentation to Human Resources
Counseling

Forms/Resources:
Employee Warning Notice

Process:
  • Consult with Human Resources
  • Complete Employee Warning Notice Form
  • Review Warning, Documentation and Action with Human Resources
  • Perform Employee Warning Meeting/Action
    • Signatures
      • Manager/Supervisor/GL/PC
      • Employee
      • Witness (if present)
    • If Termination:
      • Escort Employee at all times until they have left UIC property.
  • Submit completed Employee Warning Notice, Documentation and/or Corrective Action Plan to Human Resources

Incident/Accident Reporting

Local Emergency Numbers:
Medical Emergency or Other Immediate Threat: 911
Non-Emergency Phone Numbers:
Sharonville Police: (513) 563-1147
Sharonville Fire & EMS: (513) 563-0252

Process:
Medical/First Aid and Reporting
  • Provide immediate injury or illness support to employee
    • If Medical Emergency:
      • Contact 911 Immediately
      • As Soon As Possible contact Mike Thelen – EHS Specialist
    • If First Aid Only
      • Provide any first aid supplies or first aid needed AND agreed to by the employee to care for the employee’s injury or illness
    • If No First Aid or Other Assistance Required or First Aid is Declined by the Employee
      • Offer/perform any assistance agreed to by employee
      • Offer to contact family or friend if employee cannot work or requests to leave work
        • If employee refuses and there is any concern that the employee may be impaired or physically unable to operate a motor vehicle. If may be necessary to contact police or other authorities to intervene to mitigate risk of accident due to any impairment or physical incapacity.
  • Complete Incident Reporting Form, Body Map and collect any supporting documents (witness statements, images, video, etc.)
  • Log Incident/Accident in Plex and upload completed forms and any supporting documents
    • Post Accident Form Kits are located in the HR Training Room including all documents required to request and complete Post-Accident drug testing during and after business hours
Plex Process to Record Incidents

1. Log into Plex.
2. Click on ‘Office Menu’ then ‘Communication’ then ‘Health & Safety Incident Log’ or press CTRL+M and search ‘Safety’.

Menu path to the Health & Safety Incident Log in Plex

3. Select ‘Add’ at the top and center of the screen.

4. Complete the electronic form with as much information as possible and click ‘Update’.
5. Attach any supporting documents using the paper clip icon to lunch the upload tool.

Drug Free Workplace Policy

Post-Accident Testing
Post-accident testing will be conducted whenever an accident occurs as defined below. For the purposes of this policy, an accident is considered an unplanned, unexpected or unintended event that occurs on Company property, during the conduct of the Company’s business, during working hours, or which involves Company-supplied equipment, motor vehicles or motor vehicles that are used in conducting Company business, or is within the scope of employment, and which results in any of the following:
1. A fatality of anyone involved in the accident;
2. An accident that causes a bodily injury to the employee and/or another person that requires off-site medical attention away from the Company’s place of employment and would include the injured worker and anyone contributing to the injury;
3. Vehicular/equipment damage in apparent excess of $750; or
4. Non-vehicular/equipment damage in apparent excess of $500.
When such an accident results in one of the situations above, any employee who may have contributed to the accident will be tested for drug and/or alcohol use, provided the Company has reasonable cause to believe that the employees involved may have violated this policy by using a prohibited substance. “Reasonable cause” includes a pattern of behavior or circumstances that involves an accident which includes an error in reason, timing or judgment.
For those employers wishing to take advantage of the presumptive denial of workers’ compensation benefits (section 4123.54 B), documentation of any evidence of reasonable cause to believe there may have been drug/alcohol use at the time of the accident/injury should be made.

Timing: Drug and/or alcohol testing after an accident
Urine specimen collection (for a drug test) and/or breath/saliva (for an alcohol test) is to occur immediately after a need has been determined. The Company will consider any employee who seeks to delay providing a specimen as refusing to be tested. If the employee responsible for an employment-related accident is injured, it is a condition of employment that the employee herein expressly grants to the Company, its officers and management, the right to request that attending medical personnel obtain appropriate specimens (breath and/or urine) for the purpose of conducting alcohol and/or drug testing. Furthermore, all employees herein expressly grant to the Company, its officers and management, access to any and all other medical information that may be relevant in conducting a complete and thorough investigation of the employment-related accident, to include, but not be limited to, a full medical report from the examining physician(s) or other health care providers.