How to share files with other people

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There are four methods of sharing files with other people:

Method 1: Sharing files by attaching to email (Easiest Method)

  1. Start a New Email in your Webmail or Outlook application
  2. Click Attach
  3. Select Browse cloud locations
  4. Select the file(s) you would like to attach
  5. Click Next
  6. Click the blue cloud beside Share as a OneDrive link
  7. Type in the people you would like to share the file(s) with
  8. Click the drop down if you would like to change the permissions for the attached file as shown in the picture below. Once this is done, the file(s) can be sent successfully.

Method 2: Sharing files by using OneDrive Online

1. Log into your email and click the box with the 9 squares.

2. Click on OneDrive.

3. Navigate to the file or folder that you wish to share, click the three dots, and click Share

4. Proceed to The Final Step at the bottom on this article.

Method 3: Sharing files by using Office 365 Applications (Word, Excel, Powerpoint, etc)

1. While the document you wish to share is opened, click File in the top left hand corner of the screen.

2. Click Share on the left side of the screen.

3. A box might pop up asking you to upload a copy of the document to OneDrive. Select the OneDrive – USUI options. (It is okay if this box does not pop up)

4. Proceed to The Final Step at the bottom on this article.

Method 4: Sharing files with Windows File Explorer.

1. Right click on the file or folder you wish to share

2. Click Share

3. Proceed to The Final Step at the bottom on this article.


The Final Step

1. Type in the email addresses of the people you wish to share the file or folder with in the Enter a name or email address box.

2. Click on the first box with People in USUI with this link can view to change the permissions of this file / folder.

3. Change the Who would you like this link to work for? to Specific people. Do not select any other option.

4. If you would like the people you share the document with to be able to edit you must check the Allow Editing checkbox.

5. Click Apply.

6. Review over these settings.

7. Click Send when you verify the settings.

8. You have now successfully shared a file or folder and can close out of the following window that pops up.